Generating an eTIMS (Electronic Tax Invoice Management System) invoice via eCitizen is a process that involves several steps, primarily for users in Kenya who are managing VAT invoices. The eCitizen platform integrates with the Kenya Revenue Authority (KRA) system to facilitate tax compliance.

Here’s a step-by-step guide to generating an eTIMS invoice via eCitizen:

1. Register and Log In

1. Visit the eCitizen Portal:
   • Go to the eCitizen website.
2. Create an Account (if you don’t have one):
   • Click on “Register” and follow the prompts to create a new account. You will need to provide personal details and create login credentials.
3. Log In:
   • Use your credentials to log in to your eCitizen account.

2. Access the KRA Services

1. Navigate to KRA Services:
   • Once logged in, go to the “Government Services” section.
   • Find and select “Kenya Revenue Authority (KRA)”.
2. Select eTIMS:
   • Look for the eTIMS (Electronic Tax Invoice Management System) option and select it. This will direct you to the eTIMS interface.

3. Generate an eTIMS (Electronic Tax Invoice Management System) invoice

1. Access Invoice Management:
   • In the eTIMS dashboard, go to the “Invoice Management” section.
2. Create New Invoice:
   • Click on “Create New Invoice” or a similar option.
3. Fill in Invoice Details:
   • Invoice Number: Enter a unique invoice number.
   • Date of Issue: Select the date the invoice is issued.
   • Supplier Details: Enter your business name, address, and VAT number.
   • Customer Details: Enter the customer’s name, address, and VAT number (if applicable).
   • Description of Goods/Services: Provide detailed descriptions of the items or services.
   • Quantity and Unit Price: Enter the quantity and price per unit.
   • VAT Rate: Select the applicable VAT rate.
   • Total Amount: The system should automatically calculate the VAT and the total amount due.
4. Review and Confirm:
   • Review all the details you’ve entered to ensure accuracy.
   • Confirm the details and submit the invoice.

4. Download or Send the Invoice

1. Download:
   • After submission, you should be able to download the invoice in a PDF format. Save it for your records and send it to your customer as needed.
2. Send:
   • Some systems might allow you to directly email the invoice to your customer from the platform.

5. Record Keeping and Compliance

• Keep Records: Maintain copies of all issued invoices for your records and for compliance purposes.
• VAT Reporting: Ensure that the invoices are reflected correctly in your VAT returns.

Additional Tips

• Training and Support: If you’re new to eTIMS or encounter issues, consider seeking training or support from the your accountant. Contact https://michroniaconsultants.co.ke/contact-2/
• Regular Updates: Stay informed about any updates or changes in the eTIMS system or tax regulations.

This process helps ensure that your invoices comply with tax regulations and simplifies the management of VAT-related documentation. If you encounter any specific issues or have questions, contacting our support team or consulting with a tax professional might be necessary. For further information Call/whatsapp/text: 0797 777077, Email: info@michroniaconsultants.co.ke